Japan Educational Exchanges and Services (JEES)
Student Support Department, International Education Division
For students（Japanese・International）
Karuizawa Seminar House
OVERVIEW
It is lent to foreign and Japanese students for training and international exchange.
| Capacity | Up to 10 people (Entire the place) |
|---|---|
| Eligible Users | International students, Japanese students, and related persons accompanying them |
| Usage Fee | Free of charge |
| Usage Period | From July 1 to October 15 |
| Floor Area | 120.52 m² |
| Structure | Single-story wooden building |
Access
Transportation
【Shinkansen】 About 1 hour by the Hokuriku Shinkansen from Tokyo Station to Karuizawa Station.
【On Foot】 About 50 minutes from Karuizawa Station.
【By Taxi】 About 20 minutes from Karuizawa Station (4.1 km).
About 15 minutes from Naka-Karuizawa Station (2.5 km).
【By Bus】 Take the Karuizawa Town Circular Bus (East/South Loop Line) and get off at “Chugakko-mae” (in front of the junior high school).
* It takes approximately 10 minutes on foot from the “Chugakko-mae” bus stop to the Karuizawa Seminar House.
【Other】 Rental bicycle shops are available around Karuizawa Station.
Sightseeing information
Karuizawa Tourist Association
https://karuizawa-kankokyokai.jp/en/
RESERVATION STATUS
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Reservation Status
○ Available
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FLOW
Staying Limit is 3 nights 4 days.
Please submit “Application Form” and “Copy of Representative’s Student ID Card” to ix2@jees.or.jp by two weeks before your preferred date.
A reservation shall be deemed confirmed when the Association accepts the reservation application.
The association will send you a “Usage Permission” and information on how to use the facility.
Please note:
・Employees and former employees (alumni) of the Japan Educational Exchanges and Services (JEES) are also eligible to use this service.
Reservations for August, the month with the highest number of student users, will be accepted from July 18th onwards.
・The Association may refuse an application in the following cases:
If the application is not consistent with the purpose for which the Karuizawa Seminar House was established.
If the application for use does not comply with these Terms and Conditions.
If another reservation has already been confirmed for the requested date(s).
If the person intending to use the facility is deemed likely to engage in conduct that violates laws and regulations, public order, or accepted standards of morality in connection with the use of the facility.
If the facility is unable to accommodate the reservation due to natural disasters, equipment failure, or other unavoidable circumstances.
If the facility otherwise determines that the applicant’s use is not suitable for accommodation.
・If the application is not in line with the purpose of the Karuizawa Seminar House, usage may be denied.
| Contact | Japan Educational Exchanges and Services (JEES) Educational Exchange Division |
|---|---|
| Phone | 03-5454-5274 |
| Office Hours | 9:00 – 17:00 |
| Closed | Saturdays, Sundays, and public holidays |
WHEN USING THE FACILITY
If the following rules are not observed, your application may be declined or your use of the facility may be suspended in accordance with JEES regulations.
Terms of Use
Hours of Use
- Guests may use the Seminar House from 2:00 p.m. on the day of arrival until 2:00 p.m. on the day of departure. For consecutive stays, guests may use the facility throughout the day, except on the arrival and departure dates.
Bedding
- Beds in the Western-style rooms are provided with bed linens already prepared. For guests using futons in the Japanese-style rooms, bedding linens (mattress pads, sheets, pillowcases, and duvet covers) are available in the linen storage area. Please make your own bedding.
- Bedding linens must be used at all times to prevent soiling of futons and pillows.
- For consecutive stays, bedding will not be replaced. Please continue using the same bedding throughout your stay.
- Both winter duvets and lightweight blankets are available. Please use them according to the temperature.
- Upon checkout, please remove used sheets and covers from the bedding and leave them in the entrance hall. Do not remove the mattress pads.
Kitchen
- Meals are not provided at the facility. Guests may prepare their own meals in the kitchen.
- The kitchen is equipped with a refrigerator, microwave oven, cooking utensils (rice cooker, pots, and frying pans), tableware, dishwashing detergent, and sponges.
- After use, please wash all cooking utensils and tableware and return them to their original locations.
Amenities
- Towels and other toiletries are not provided. Please bring your own.
- A washer-dryer is available for use; however, guests must provide their own laundry detergent.
Wi-Fi
- Wi-Fi service is not available at the facility.
Parking
- Parking space is available on the premises for up to three standard passenger vehicles. Due to the narrow roads in the area, large vehicles cannot access the property.
Handling of Equipment and Facilities
- Users are responsible for handling all equipment and facilities with due care. After use, all items must be returned to their original condition.
- In the event of any damage to, loss of, or deterioration of equipment, furnishings, or the building, the user shall be liable for compensation.
Disposal of Garbage
- After use, please separate your garbage appropriately and leave it in the entrance area.
Nuisance Behaviour
- The surrounding area is a quiet residential estate. When using the property, please refrain from activities that may disturb neighbours, such as making noise late into the night. Please be particularly considerate between 10 pm and 7 am.
Use of Fire and Flames
- Smoking is prohibited anywhere on the premises. Barbecues, campfires, and fireworks are strictly prohibited.
- Please exercise extreme caution when using gas stoves, water heaters, or other appliances involving open flames.
- Please refrain from charging mobile battery packs while sleeping or when away from the facility.
Lost Property
- Lost items will be kept for three months from the date they are found. If the owner does not claim the item within this period, it will be disposed of.
Others
Emergency Response Procedures
- In an emergency, such as a fire, medical emergency, or crime, users should take the necessary initial actions themselves.
- After the situation has been addressed, please report the incident by telephone to the property management company in Karuizawa during business hours.
Climate
- The average summer temperature in Karuizawa is around 20°C, with maximum temperatures rarely exceeding 30°C. There is no air conditioning. Please note that evenings can feel chilly in short sleeves.
Regarding health status
- Please confirm your state of health before using.
- Alcohol-based hand sanitiser is provided for your use in disinfecting surfaces such as tables, chairs, and door handles.
- Please wear a mask at your own discretion.
- In the event of an infectious disease outbreak, lending may be suspended even after a reservation has been accepted.
Shopping
- A convenience store and a supermarket are located within about a ten-minute cycle ride. The opening hours are typically 6:00 to 23:00 for the convenience store and 10:00 to 20:00 for the supermarket.
Revocation of Permission to Use the Facility
- Permission to use the facility may be revoked in any of the following circumstances:
- If the user violates any of the Terms of Use.
- If the user engages in any act that violates applicable laws and regulations or is contrary to public order and morals.
- If the user makes demands that exceed a reasonable scope.
- If the user fails to follow the instructions of the facility administrator or any person authorized to manage the facility.
- If the Association is unable to make the facility available due to a natural disaster, facility malfunction, or any other unavoidable circumstance.
- In any other case where the Association reasonably determines that revocation of the permission to use the facility is necessary.
Disclaimer
- The Association accepts no responsibility for accidents caused by the negligence of users or by failure to comply with the rules and regulations established by the Association.
- The Association accepts no responsibility for damage to, theft of, or accidents involving users’ vehicles or personal belongings.
- If a user is covered under the Student Education and Research Accident Insurance Program (Gakkensai), insurance benefits may apply depending on the activities conducted during the stay. In the event of an accident, please contact us for assistance.
Contact
