Japan Educational Exchanges and Services (JEES)
Student Support Department, International Education Division
For students（Japanese・International）
Karuizawa Seminar House
OVERVIEW
It is lent to foreign and Japanese students for training and international exchange.
| Capacity | Up to 10 people (Entire the place) |
|---|---|
| Eligible Users | International students, Japanese students, and related persons accompanying them |
| Usage Fee | Free of charge |
| Usage Period | From July 1 to October 15 |
| Floor Area | 120.52 m² |
| Structure | Single-story wooden building |
Access
Transportation
【Shinkansen】 About 1 hour by the Hokuriku Shinkansen from Tokyo Station to Karuizawa Station.
【On Foot】 About 50 minutes from Karuizawa Station.
【By Taxi】 About 20 minutes from Karuizawa Station (4.1 km).
About 15 minutes from Naka-Karuizawa Station (2.5 km).
【By Bus】 Take the Karuizawa Town Circular Bus (East/South Loop Line) and get off at “Chugakko-mae” (in front of the junior high school).
* It takes approximately 10 minutes on foot from the “Chugakko-mae” bus stop to the Karuizawa Seminar House.
【Other】 Rental bicycle shops are available around Karuizawa Station.
Sightseeing information
Karuizawa Tourist Association
https://karuizawa-kankokyokai.jp/en/
RESERVATION STATUS
Reservation Status
○ Available
－ Unavailable
FLOW
Staying Limit is 3 nights 4 days.
Please submit “Application Form” and “Copy of Representative’s Student ID Card” to ix2@jees.or.jp by two weeks before your preferred date.
A reservation shall be deemed confirmed when the Association accepts the reservation application.
The association will send you a “Usage Permission” and information on how to use the facility.
Please note:
・Current and former employees can use Karuizawa Seminar House.
Reservations for August, the month with the highest number of student users, will be accepted from July 18th onwards.
・The Association may refuse an application in the following cases:
If the application is not consistent with the purpose for which the Karuizawa Seminar House was established.
If the application for use does not comply with these Terms and Conditions.
If another reservation has already been confirmed for the requested date(s).
If the person intending to use the facility is deemed likely to engage in conduct that violates laws and regulations, public order, or accepted standards of morality in connection with the use of the facility.
If the facility is unable to accommodate the reservation due to natural disasters, equipment failure, or other unavoidable circumstances.
If the facility otherwise determines that the applicant’s use is not suitable for accommodation.
・If the application is not in line with the purpose of the Karuizawa Seminar House, usage may be denied.
| Contact | Japan Educational Exchanges and Services (JEES) Educational Exchange Division |
|---|---|
| Phone | 03-5454-5274 |
| Office Hours | 9:00 – 17:00 |
| Closed | Saturdays, Sundays, and public holidays |
Revocation of Permission to Use the Facility
・The Association may revoke permission to use the facility in the following cases:If the user violates these Terms and Conditions or the applicable Conditions of Use.
If the user engages in conduct that violates laws and regulations or is contrary to public order and accepted standards of morality.
If the user makes demands that exceed a reasonable scope.
If the user fails to follow the instructions of the facility manager or any person entrusted with the management of the facility.
If the Association becomes unable to provide the facility due to natural disasters, facility malfunction, or other unavoidable circumstances.
If the Association otherwise determines that revocation is reasonably necessary.
WHEN USING THE FACILITY
If the following rules are not observed, your application may be declined or your use of the facility may be suspended in accordance with JEES regulations.
Check-in / Check-out
Check-in
- From 2:00 p.m. to 5:00 p.m.
Check-out
- From 9:00 a.m. to 2:00 p.m.
- If you lose the key, you will be charged for replacement. In case of loss, please contact JEES or the management company immediately.
Facilities and Amenities
Parking
- A maximum of three standard passenger vehicles may be parked, but large vehicles cannot be parked.
Wi-Fi
- Wi-Fi is not provided. Please bring your own.
Amenities
- Towels and other amenities are not provided. Please bring your own.
- A washer-dryer is available for use, but please provide your own detergent.
Bed linen
- The bed is made. When using bedding, sheets and other items (bed pads, sheets, pillowcases, duvet covers) are provided in the linen cupboard for the number of occupants. Please refer to the laminated photograph and assemble the set yourself.
- Sheets and similar items are intended to prevent soiling of duvets and pillows, so please make sure to use them.
- For multiple-night stays, please use the same bedding without requesting a change.
- A duvet and a lightweight duvet are provided. Please use the duvet when it is cold and the lightweight duvet when it is warm. Should it be colder still, please use the lightweight duvet layered over the duvet.
- Please remove used sheets and other bedding items from the bed and place them in the entrance hall upon checkout. but please do not remove the bed pad.
Handling of Equipment and Supplies
- Please handle all equipment and supplies responsibly, and always return them to their original condition after use. You will be required to compensate for any damage or loss to equipment, supplies, or the building.
Meal
- Meals are not provided at the facility. Guests may prepare their own meals, but barbecues and campfires outdoors are prohibited.
- The kitchen is equipped with a refrigerator, microwave, cooking utensils (rice cooker, pots, frying pans), crockery, washing-up liquid, and sponges.
- After using cooking utensils, crockery, etc., please wash them and return them to their original place.
- There are a number of restaurants in the neighbourhood, but please check opening hours and regular closing days in advance.
Cleaning
- A vacuum cleaner (for indoor use) and a broom and dustpan (for the entrance hall) are provided.
- Please clean any rooms used and sort rubbish into the designated bags provided.
- Food waste and combustible waste (paper items) should be placed in blue bags. Plastic containers and plastic bags should be rinsed and placed in yellow bags. Bottles, cans and PET bottles should be rinsed and placed in separate red bags.
- Please leave used bin bags in the entrance hall when vacating the premises.
Nuisance and Other Matters
Nuisance Behaviour
- The surrounding area is a quiet residential estate. When using the property, please refrain from activities that may disturb neighbours, such as making noise late into the night. Please be particularly considerate between 10 pm and 7 am.
Fire
- Please take the utmost care when handling gas stoves, kettles and other sources of open flame.
- Smoking, barbecues, campfires and fireworks are strictly prohibited on the premises.
- Please refrain from charging batteries whilst out or asleep, as this may delay initial response in the event of a fire.
Emergency Response Procedures
- In an emergency, such as a fire, medical emergency, or crime, users should take the necessary initial actions themselves.
- After the situation has been addressed, please report the incident by telephone to the property management company in Karuizawa during business hours.
Theft
- During your stay, please take responsibility for managing your own valuables, luggage, and keys to the facilities. Please ensure that all doors are locked at night and when leaving the premises. Please note that we cannot be held responsible for any thefts that occur.
Climate
- The average summer temperature in Karuizawa is around 20°C, with maximum temperatures rarely exceeding 30°C. There is no air conditioning. Please note that evenings can feel chilly in short sleeves.
Lost Property
- Lost items will be kept for three months from the date they are found. If the owner cannot be identified, the items will be disposed of after this period.
Regarding health status
- Please confirm your state of health before using.
- Please do not use this facility if you have any of the following symptoms.
You have a fever (body temperature of 37.5°C or above) / You have a sore throat or severe fatigue / You have a cough or feel breathless / You currently have an infectious disease such as COVID-19 or influenza and have not recovered / You feel unwell in other ways compared to usual - Alcohol-based hand sanitiser is provided for your use in disinfecting surfaces such as tables, chairs, and door handles.
- Please wear a mask at your own discretion.
- During your stay at the Karuizawa Seminar House, please ensure frequent ventilation.
- In the event of an infectious disease outbreak, lending may be suspended even after a reservation has been accepted.
Liability of the Association
- The facility shall compensate users for any damage or loss suffered as a result of the facility’s willful misconduct or negligence in connection with the use of the facility. However, this shall not apply where the facility is not at fault due to willful misconduct or negligence.
Area information
Shopping
- A convenience store and a supermarket are located within about a ten-minute cycle ride. The opening hours are typically 6:00 to 23:00 for the convenience store and 10:00 to 20:00 for the supermarket.
Contact
Contact
Contact information differs depending on the purpose such as scholarships or insurance.
Please reach out to the appropriate department below.
